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Orders from emails that nobody retypes by hand

An example building materials wholesaler: customers send orders as emails, PDFs or photos of handwritten lists. The AI assistant reads them, finds the items in the catalogue, applies the customer's prices and checks stock, and asks the sales manager only what it cannot know. Make the manager's choice yourself.

RamstaExample company

A regular customer writes the way he always does: no item codes, and “the same as last time”. The AI assistant reads it and marks the items, quantities, date and place.

Incoming orders

This morning since 6:00
22processed
2with a person
Email 13PDF 6Photo 3
  • Jonavos Namai07:39Queued
  • Ūkio Prekės, Kėdainiai07:35Queued
  • Stogų Linija Ltd07:31Confirmed
  • Remontas Tau07:20With a person
  • Alytaus Statyba07:12Confirmed
Tomas Baranauskas07:42
tomas@apdailosmeistrai.lt → orders@ramsta.lt

Hi, for tomorrow to Kaunas: Knauf filler 25kg – 40 bags1, CW50 profiles – 60 pcs2, 5 boxes of the same screws as last time3, and if you have it – primer 10 l, 8 pcs4. Thanks, Tomas

AI assistantThreshold 80%
  1. Sender recognisedApdailos Meistrai Ltd, price list B
  2. Item lines
  3. Customer history
  4. Prices
  5. Stock
  6. Confidence
Sales orderPU-26-04412
Apdailos Meistrai Ltd · Tomas B. · Price list B
Draft
ItemQtyAmountStockAI
  • „Knauf filler 25kg – 40 bags“Searching the catalogue…——…
  • „CW50 profiles – 60 pcs“Searching the catalogue…——…
  • „5 boxes of the same screws as last time“Searching the catalogue…——…
  • „if you have it – primer 10 l, 8 pcs“Searching the catalogue…——…
—
Total
—

Delivery

Route K-2
Wednesday, 7 October · 8:00–12:00
Load
3.42 t of 6 t

Customer history

  • Screws TN 3.5×25 – 5 boxes22 SepPU-26-03987
  • CW 50, 3 m – 80 pcs8 SepPU-26-03610
  • CW 50, 4 m – 40 pcs27 AugPU-26-03302

A regular customer writes the way he always does: no item codes, and “the same as last time”. The AI assistant reads it and marks the items, quantities, date and place.

The wholesaler, its customers and the orders are invented. Prices are typical for Lithuanian building materials wholesale in 2026.

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Want a system like this for your business?

We build order reading from emails, PDFs and photos, item matching against your catalogue and the link to your accounting or ERP system around the way your sales team works. On a first call we go through how orders reach you today.